Authentication Best Practices

Authentication is meant to affirm an individual is who they claim to be, before granting them access to specific services or systems your business uses.


Passwords are often utilised to safeguard access to business data and net tools, nevertheless if employees are not careful, others might use their passwords to get critical files and data.

There are many common problems with the use of passwords companies

  • Employees write their passwords down and set them in places where others can replicate them or they just share their passwords with different men and women. In both situations, the absence of control within this particular password makes it impossible to make sure the individual accessing systems is actually authorized to do so.
  • Employees use easy-to-guess passwords, making it possible for different people to find access to sensitive data or programs.
  • They utilize the exact same password across multiple systems or services.

To have a strong password, you should use:

  • Avoid common words such as “password” or “login.”
  • Avoid simple sequences of numbers such as “1234.”
  • Avoid easy-to-guess personal names such as a child’s first name.
  • Create passwords that are at least eight characters in length — the more characters that are used, the more secure passwords will be.
  • Create strong passwords by including a combination of the following:
    • Uppercase letters.
    • Lowercase letters.
    • Numbers.
    • Special characters (e.g.: !, $, #, or %).

Strong passwords are crucial to the safety of their business:

  • Keep their passwords private.
  • Prevent use of precisely the exact same password for multiple systems or accounts.

Instead, you could consider using a password manager (a program that generates and stores arbitrary passwords) that creates more powerful passwords for employees to use.


If you’d like improved security, consider using a passphrase as opposed to a password.

A passphrase is a whole series of phrases. By means of example, in contrast to the password.

“Mypassw0rd,” the passphrase”! mgladMypassw0rdisgr8!” Would be a good deal harder to guess.

A passphrase that is an acronym reduces the number of keys contained. By means of example,”I am so glad I went on vacation in January since I actually enjoy sunlight!”

Even this kind of acronym is considerably more protected than a standard password as it is more complex and unpredictable, making it rather tough to envision — even along with the software tools that cybercriminals use.

There are a couple of free tools online that you might use to reveal the relative power of passwords. While different tools may yield slightly different results, trying several will offer a wonderful sign of the capability of your favorite password.

Two-Factor Authentication

Two-factor authentication (2FA) is a security clinic that adds still another manner of identification, and which can make a business system far more secure.

The initial part is something the person knows (e.g. a password) and the next component is something additional to be used in confirming someone’s identity. Unlike a usual password, an OTP can not be guessed and as its title suggests it can’t be viewed either.

An OTP is produced by the user having a secure program (e.g., in their smart telephone ) or a dedicated hardware device (often called a token). Either is portable and could be used as needed. Using a regular user name and password, an OTP considerably enhances authentication security.

It is strongly recommended that you employ two-factor authentication into your business, especially for the safety of critical systems and information. You may frequently start doing two-factor authentication using services, such as webmail and a couple of banking, to come across a sense of how it works and then expand its usage because your budget and time permit.